How to Write a Letter?

 How to Write a Letter?

There are two types of letters: formal and informal. Formal letters are written to higher authority, whereas informal letters are written to family, and friends. These kinds of letters mostly have six (6) parts. The structure of both letters are the same.

Parts of A Letter, and format/outline of the Letter.

These six  parts are following:

  1. Heading:

Write the sender (who is sending the letter) address, and date at the left side. In this section a few things  have to be kept in mind.

  • After address use comma ( , )

  • After city name use full-stop ( . )

  • Date must be written in this way     8th April, 2024

  • After year do not use full-stop 

Below is the right way to write the address of sender, and the format:

Examination Hall,

City ABC.

23rd May, 2022

Subject:.............................


Dear sir,


            …………………..



2. Subject:

This is the very important portion of your letter in which the subject of the letter has been written in short form. It is also a technique to write just the issue which is going to be discussed. That is written after the date.


3. Salutation:

 Standard words that are used to address the person being written to. They are Dear Sir, Dear Madam, Respected Sir/Madam, or Dear Ma’am.


4. Body of The Letter:

There is a specific style of writing a letter, which begins with a few lines of introduction. Then, the issue is discussed in detail. The body should consist of two, or  three paragraphs, and each paragraph should be brief.


5. Conclusion/Subscription:

 The letter is concluded by these words: Yours truly, Yours sincerely,


6. Writer’s Name;

In the examination’s letter the writer of the letter does not mention his/her name. Rather only writes  X.Y.Z. 

Below  is the right  way to write the conclusion & writer name:

Yours truly,

X.Y.Z.



Note:  According to the 9th class/grade Board Syllabus

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